Lab Administrator

Job description

Not just a job, but a career the employer, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries. Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect. About the Team Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do. Key Responsibilities & Accountabilities • Order Processing & Project Administration • Receive approved customer orders from Sales and set up new project files within the company document management system. • Translate engineering Bill of Materials (BOMs) into purchase requisitions for specialized GC hardware, columns and calibration gas standards. • Track component delivery schedules, flag long-lead items, and coordinate with the Operations Manager to align material availability with lab assembly timelines. • Act as the primary administrative point of contact for external client logistics teams and internal sales management. • Documentation Control & Quality Dossier Preparation • Assemble, organize, and format final customer Documentation. • Collect technical test reports, peak chromatograms, tuning sheets, and calibration records generated by Tuning Engineers and Chemists. • Compile component traceabilities, material test certificates (MTRs), hazardous area compliance certificates (ATEX, IECEx, UL), and Certificate of Origin documents. • Maintain centralized digital and physical archives of standard operating procedures (SOPs), application notes, and project revision histories. • Laboratory Operations & Facilities Support • Manage general laboratory administration, including consumables inventory management (carrier gases, calibration cylinders, tubings, fittings, ferrules, lab supplies). • Coordinate customer visits for Factory Acceptance Testing (FAT), managing visitor access, logistics, meeting schedules, and sign-off documentation. • Oversee routine lab calibration equipment maintenance schedules and third-party tool certification records. about our Employee Referral process!

Requirements

• Education: Associate’s or Bachelor’s Degree in related technical field.
• Experience: 3–5 years of experience in order handling, Supply Chain management, Logistics, Technical document control, or laboratory administration within an industrial manufacturing, instrumentation, oil & gas, or engineering company environment.
• Competencies
• Rigorous Organization: Exceptional attention to detail in tracking multi-item project BOMs and organizing technical document packages without errors.
• Proactive Communication: Ability to coordinate across cross-functional teams (Proposal Engineers, Technicians, Managers, Customers).
• Multitasking Agility: Ability to balance routine laboratory administration duties with urgent project order processing demands.
• Proficiency with ERP systems (e.g., SAP, CRM, etc) for order entry, inventory control, and BOM tracking.
• Advanced proficiency in Microsoft Office (Word, Excel, Adobe Acrobat Pro) for document formatting and dossier compilation.
• Working knowledge of technical documentation structures (e.g., ITPs, FAT procedures, material certificates, logistics documentation, etc).
• the employer is an Equal Opportunity Employer. the employer wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. the employer values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.
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Skills