Office Manager

Job description

Technical Office Manager / Design Manager (1) - 12+ years of experience About this profession: \ Office managers oversee the administrative work that clerical workers are commissioned to perform in various types of organisations or associations. They perform micromanagement and maintain a close view of administrative processes such as such as controlling correspondence, designing filing systems, reviewing and approving supply requisitions, assigning and monitoring clerical functions. They report to managers within the same department or to general managers in companies, depending on their size. • Manage and direct the processes and procedures of coordinating the official’s meetings and interviews, manage and coordinate the communications and correspondence between him and the various internal and external entities, and ensure their effectiveness and smoothness. • Follow up the official’s visitors reception and respond to their inquiries, supervise the operations of answering the phone calls, review incoming correspondence and prepare the appropriate responses, and redirect the specialized issues to the competent authorities in the entity and follow up to ensure that they are effectively completed. • Ensure that there are effective communication channels with the various stakeholders in order to follow up the decisions and instructions issued by the office of the official, and ensure that any related information or data is obtained. • Supervise managing, maintaining and archiving all the decisions, letters and correspondence received or issued by the office of the official in coordination with all the concerned authorities. • Monitor and evaluate the performance of the employees in the office, identify their training and development needs, ensure that all the necessary requirements are fulfilled to carry out their work to the fullest, and submit the periodic reports to the immediate supervisor

Requirements

• Managing and directing the processes and procedures for coordinating meetings and encounters of the official, managing and coordinating communications and correspondence between him and various internal and external parties, and ensuring their effectiveness and smoothness.
• Follow up on the processes of receiving the official’s visitors, respond to their inquiries, supervise the processes of answering telephone calls, review incoming correspondence, prepare appropriate responses, and return
• Ensuring the existence of effective communication and communication channels with various concerned parties with the aim of following up on the decisions and instructions issued by the official’s office and ensuring obtaining any relevant information or data.
• Supervising the processes of managing, preserving and archiving all decisions, letters and correspondence received or issued by the official’s office in coordination with all concerned parties.
• Follow up and evaluate the performance of employees in the office, determine their training and development needs, ensure the availability of all requirements necessary for them to perform their work to the fullest extent, and submit role reports.

Skills