Office Administrator

Job description

Key role to ensure smooth daily operations of the Riyadh headquarters and provide high-level support to local and visiting leadership. Responsibilities: manage executive meeting schedules and calendars; coordinate meeting and visit logistics including venue booking, material preparation, and attendee lists; support Riyadh office setup and daily operations such as supplies and facility maintenance; act as primary contact for external providers including IT support, building management, and PRO services; host stakeholders and delegations with professional hospitality; plan and execute events and workshops covering catering, AV needs, and invitations; maintain official records and meeting minutes; perform varied administrative tasks like expense processing and travel arrangements

Requirements

• General knowledge of Saudi labor laws and office registration processes
• proficient in Excel
• proficient in AWS Cloud
• proficient in Power BI
• proficient in Git
• time management
• attention to fine details
• 3–5 years experience in office administration or executive coordination
• bilingual proficiency in Arabic and English
• good understanding of Riyadh geography, venue landscape, and local business etiquette
• leadership and management skills
• advanced data visualization with Power BI and Excel (lookups, pivot tables, dashboards)

Skills