Culture and Personnel Coordinator

Job description

Work at the employer supporting the organization’s culture and staff. Answer employee questions and refer sensitive issues to the People & Culture Manager; organize CVs and keep the candidate database updated; support managers with employee requests; prepare invoices and P&C documents; follow up P&C requests with other departments; create employee files and ensure all documents are complete; follow up missing employee documents; update employee information in P&C systems and files; keep all employee files safe, organized, and confidential; prepare employee letters and job offers using approved templates; coordinate employee contracts with the Government Relations Officer; support onboarding of new employees and ensure all documents and checklists are completed; support offboarding, including clearance and required documents; track probation periods, contract expiries, ID expiries, municipality cards, first aid certificates and other important dates; prepare a monthly report of upcoming expiry dates for the People & Culture Manager; support attendance matters and report issues; assist with internal communications such as announcements and memos; support employee engagement activities including surveys, recognitions, birthdays, national and international events; suggest ideas to improve employee experience; organize employee activities and maintain a positive work environment; update locker records and handle cafeteria feedback; keep notice boards current; maintain files for casual labor companies, attendance sheets, and invoices; support Government Relations by preparing employee documents; assist other P&C projects as assigned; maintain strict confidentiality of employee information; ensure compliance with hotel policies and standards; perform any other tasks assigned by the People & Culture Manager.

Requirements

• Must be a Saudi National
• Bachelor’s degree or diploma in Human Resources, Business Administration, Hospitality or related field
• previous experience in People & Culture, HR or a similar role, preferably in the hospitality industry
• good communication and interpersonal skills
• good command of English, both written and spoken
• good knowledge of Microsoft Office, especially Word and Excel
• good organizational and time-management skills
• strong attention to detail and ability to maintain accurate employee records
• ability to handle confidential employee information with professionalism and discretion
• ability to work effectively with employees and different departments
• positive attitude, teamwork and willingness to learn.

Skills