Facilities & Procurement Specialist

Job description

Europe, the employer is building the global infrastructure for discovering booking, and sharing experiences - connecting culture, convenience and technology in one unified platform. Role Overview We are seeking a proactive and detail-oriented Facilities & Procurement Specialist to support the day-to-day operations of our office environments across multiple countries. The ole focuses on execution, coordination, and operational follow-up across facilities, procurement, vendors, and administrative services to ensure a safe, efficient, and well-managed workplace for our teams. Office, Facilities & Procurement (End-to-End) Owns everything related to physical office environments and the assets that make them function, from sourcing to day-to-day operation. Scope of Ownership Office & Facilities Management ● End-to-end ownership of office spaces, including maintenance, functionality, and readiness. ● Coordination with landlords, building management, and maintenance vendors. ● Health, safety, and security coordination within office environments. ● Office expansions, moves, renovations, and layout changes. ● Manage day-to-day office administrative services and support staff, including office attendants/tea boys, ensuring appropriate staffing, task allocation, service standards and operational readiness. Parking Management ● End-to-end ownership of parking allocations (assigned, rotational, visitor). ● Maintenance of parking records and communication with employees. ● Enforcement of parking rules and coordination with building management. Office Supplies & Consumables ● End-to-end management of office supplies, pantry items, and refreshments. ● Vendor coordination, consumption tracking, and replenishment planning. Vendor Management ● End-to-end management of facilities-related vendors (cleaning, security, utilities maintenance, procurement). ● Service quality monitoring, SLA adherence, issue resolution, and renewals. Asset Management ● End-to-end lifecycle ownership of office assets (equipment, furniture etc.). ● Procurement, deployment, tracking, reassignment, and disposal of assets. ● Maintenance of accurate asset inventories. Company Procurement ● Manage end-to-end procurement requirements across the company, including sourcing, vendor identification, quotation collection, commercial negotiations purchase coordination, and delivery follow-up in line with approved budgets and procurement processes. Governance & Reporting (Facilities Scope) ● Budget tracking for facilities, and assets categories under his scope. ● Reporting on asset utilization, office costs, vendor performance, and facilities KPIs. related field. Saudi Arabia preferred). safety standards. software/tools. environment

Requirements

• ● Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a
• ● 2+ years of experience in facilities, office, or property management (experience in
• ● Strong knowledge of building systems, maintenance best practices, and workplace
• ● Proven ability to manage vendors, negotiate contracts, and control budgets.
• ● Excellent organizational, problem-solving, and communication skills.
• ● Proficiency with MS Office Suite and familiarity with facility management
• ● Ability to work independently and manage multiple priorities in a fast-paced
• ● Fluent in English and Arabic.

Skills