Projects Assistant

Job description

Job Description Summary PCS administrative and site support for projects and services. Accountable for the quality of own work. Subject to direct operations supervision/prescribed work instructions/systems checking. Role will report to KSA project director. Job Description Key Responsibilities • Coordinate with customers, owners, and contractors to obtain site access, permit, etc. • Provide hands-on administrative and operational support to project managers and site teams to ensure smooth execution of daily project activities. • Prepare, coordinate, and follow up on site access requirements, including gate passes, visitor permits, and other necessary approvals for employees, contractors, and business visitors. • Support project billing activities, including preparation of invoice documentation, submission of billing requests, and follow-up with relevant stakeholders. • Coordinate with internal teams, and service providers to facilitate project-related requests and ensure timely completion. • Support site operations through occasional site visits to coordinate access, documentation, logistics, and other project requirements. • Handle online service requests through customer portals and internal systems, ensuring accurate and timely processing. • Follow up on pending requests and coordinate with relevant stakeholders to resolve administrative or operational issues. • Provide general project coordination and administrative assistance as needed to support business priorities. • Demonstrate flexibility to support both office-based activities and on-site requirements based on project needs

Requirements

• High school diploma or technical/vocational diploma.
• Minimum of 5 years of overall experience within the employer
• Ability and willingness to visit customer or project sites when required.
• The legal right to work in Saudi Arabia without company sponsorship or time restrictions.
• Experience on SE projects and/or access and contractor ID process
• Fluency in Arabic and English
• Desired Characteristics
• Strong organizational skills and ability to manage multiple requests and priorities.
• Hands-on approach with a willingness to support operational and site-related activities.
• Good communication and coordination skills when working with internal teams and external stakeholders.
• Attention to detail, particularly when handling billing documents, gate passes, and service requests.
• Ability to work independently, follow up proactively, and complete assigned tasks on time.
• Familiarity with the employer internal processes and systems.
• Flexibility, adaptability, and a strong customer-service mindset.
• Previous experience supporting project operations, site administration, billing, or related business activities.
• Basic knowledge of internal business processes, administrative systems, and project coordination activities.
• Additional Information
• Relocation Assistance Provided: No

Skills