Document Controller

Job description

Coordinate all aspects of document control including registration, uploading, transmitting, and tracking of technical documents, drawings, and commercial correspondence across multiple platforms. Ensure accuracy and compliance of document data with internal procedures, quality standards, and regulatory requirements. Manage document flow within the organization and with external stakeholders while maintaining transparent communication channels. Retrieve, organize, and distribute files efficiently to multidisciplinary teams. Develop, implement, and customize electronic workflows to streamline submissions, approvals, and version control. Proactively monitor document quality, identify discrepancies, and apply corrective actions. Prepare comprehensive reports on documentation status, deliverables, and key metrics to support decision‑making. Collaborate with engineers, contract administrators, and project teams to understand requirements and optimize workflows. Maintain organized filing systems and databases for easy retrieval and access to critical information. Perform administrative and project support tasks as needed, demonstrating flexibility and a collaborative team approach.

Requirements

• University degree or college diploma in Business Administration, Engineering, or a related discipline
• Minimum 8 years of professional experience supporting engineering, construction, or infrastructure projects
• Proficiency in document control processes with strong understanding of quality and compliance standards
• Experience with collaborative software tools such as SharePoint, ProjectWise, Aconex, Unifier, or equivalent platforms
• Exceptional organizational and time management skills with ability to handle multiple priorities
• Strong communication and interpersonal skills for effective work across diverse teams and stakeholders
• Advanced problem‑solving abilities and analytical mindset
• Meticulous attention to detail and commitment to data accuracy and verification
• Self‑starter mentality with proactive approach to process improvement and innovation
• Experience with engineering documentation standards and best practices
• Familiarity with document tracking systems and version control protocols
• Knowledge of project administration and quality management systems
• Experience in fast‑paced, multicultural or international project environments
• Certification in document management or information governance
• Experience with electronic workflow automation and customization
• Proven track record of implementing process improvements that enhance efficiency and compliance.

Skills