Document Controller

Job description

the employer is a global consulting and engineering firm working in construction, transport and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to more balanced and sustainable territorial development. To support our growth plan, we offer a wide variety of career opportunities. We are committed to fostering a workplace that values diversity and inclusion. We welcome all qualified applicants and ensure fair consideration without regard to disabilities, medical conditions, race, colour, ethnicity, nationality, age, gender identity, sexual orientation, pregnancy, religion, political beliefs or marital status. We are seeking a detail-oriented and organized **Document Controller** to join our dynamic team in Riyadh, Saudi Arabia. In this essential role, you'll be the backbone of our project operations, ensuring that all technical documentation, drawings, and correspondence flow seamlessly across our organization and stakeholder network. Your meticulous attention to detail and analytical mindset will directly support project efficiency, compliance, and success. If you're passionate about precision, process improvement, and supporting complex projects behind the scenes, we'd love to hear from you. • Coordinate all aspects of document control, including registration, uploading, transmitting, and tracking of technical documents, drawings, and commercial correspondence across multiple platforms • Ensure the accuracy and compliance of all document data in alignment with internal procedures, quality standards, and regulatory requirements • Manage the flow of documentation within the organization and between external project stakeholders, maintaining transparent communication channels • Retrieve, organize, and distribute files efficiently to team members across multiple disciplines and departments • Develop, implement, and customize electronic workflows to streamline document submissions, approvals, and version control processes • Monitor document quality proactively, identify discrepancies, and implement corrective actions to maintain process integrity • Prepare comprehensive reports on project documentation status, deliverables, and key metrics to support informed decision-making • Collaborate with engineers, contract administrators, and project teams to understand documentation requirements and optimize workflows • Maintain organized filing systems and databases, ensuring easy retrieval and accessibility of critical project information • Perform administrative and project support tasks as required, demonstrating flexibility and a collaborative team-oriented approach

Requirements

• **Required Qualifications:**
• University degree or College diploma in Business Administration, Engineering, or a related discipline
• Minimum 8 years of professional experience supporting engineering, construction, or infrastructure projects
• Proficiency in document control processes with a strong understanding of quality and compliance standards
• Demonstrated expertise with collaborative software tools such as SharePoint, ProjectWise, Aconex, Unifier, or equivalent platforms
• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously
• Strong communication and interpersonal skills, with the ability to work effectively across diverse teams and stakeholders
• Advanced problem-solving abilities and analytical mindset
• Meticulous attention to detail and commitment to data accuracy and verification
• Self-starter mentality with a proactive approach to process improvement and innovation
• **Preferred Qualifications:**
• Experience with engineering documentation standards and best practices
• Familiarity with document tracking systems and version control protocols
• Knowledge of project administration and quality management systems
• Experience working in fast-paced, multicultural, or international project environments
• Certification in document management or information governance
• Experience with electronic workflow automation and customization
• Demonstrated track record of implementing process improvements that enhance efficiency and compliance

Skills