Support Services Specialist

Job description

Support Services Specialist About the job role: We are looking for a Saudi competency who has experience in managing real estate and commercial sites, dealing with landlords, negotiating leases and future contracts, and following up on licenses and government requirements necessary to operate exhibitions. The job also requires familiarity with Ejar and Baladi platforms, civil defense requirements, and commercial records, in addition to following up on services, facilities, and operational projects associated with the company’s branches. Main tasks and responsibilities: First: Managing real estate, owners, and contracts • Managing the relationship with real estate owners and following up on requests and notes related to the company’s sites. • Negotiating with landlords regarding rental terms, rental values, contract renewals and contractual amendments. • Research and coordination regarding proposed sites for expansion and opening of new showrooms, and following up on future contracts. • Reviewing lease contracts, following up on their expiration and renewal dates, and ensuring compliance with contractual terms. • Managing and following up on lease contracts via the Ejar platform, and processing notes and procedures related to contracts. • Coordinate with internal departments and owners regarding evacuation, delivery, pickup and any changes associated with sites. • Follow up on financial and contractual obligations related to real estate in coordination with the relevant departments. • Preparing an updated database of real estate, contracts, owners, renewal dates and obligations associated with them. Second: Licensing and government compliance • Follow up on municipal licenses and the procedures for issuing and renewing them through the Baladi platform. • Follow up on civil defense requirements and licenses Safety and coordination to meet the necessary requirements for operating exhibitions. • Follow up on commercial records, ensure their validity, and update their data in accordance with approved procedures. • Coordination with government agencies and internal departments to address comments and complete site operating requirements. • Track expiration dates of licenses and records and set up advance alerts to ensure timely renewal. • Save and organize documents, licenses, and contracts, and ensure that site data is continuously updated. Third: Support services and operation • Follow up on the preparation of new sites in coordination with the relevant departments, contractors and service providers. • Ensure that sites are ready for opening and complete operational and administrative requirements. • Follow up on maintenance, facilities and services related to exhibitions, offices and warehouses. • Coordinating with suppliers and service providers and following up on the implementation of work according to agreed upon requirements. • Preparing periodic reports on the status of real estate, contracts, licenses and operational notes. Required qualifications and experience: • Saudi nationality - a prerequisite. • Bachelor's degree in Business Administration, Public Administration, Real Estate, or a related field. • 4 to 6 years of practical experience in real estate management, support services, or commercial site management. • Strong experience in dealing with real estate owners and negotiating and renewing lease contracts. • Practical familiarity with the Ejar platform and real estate contract management procedures. • Good knowledge of the Baladi platform and municipal licensing requirements. • Knowledge of civil defense requirements, safety licenses and commercial records. • Experience in following up on lease contracts and future contracts Commercial locations, preferably in the retail sector and multi-branch companies. • High skills in negotiation, communication, relationship management, and problem solving. • Ability to organize contracts and documents, follow deadlines and prepare reports. • Proficiency in using Microsoft Office programs, especially Excel

Requirements

• Support Services Specialist About the job role: We are looking for a Saudi competency who has experience in managing real estate and commercial sites, dealing with landlords, negotiating leases and future contracts, and following up on licenses and government requirements necessary to operate exhibitions.
• Bachelor's degree in Business Administration, Public Administration, Real Estate, or related field.
• 4 to 6 years of practical experience in real estate management, support services, or commercial site management.
• Strong experience in dealing with real estate owners and negotiating and renewing lease contracts.
• Good knowledge of the Baladi platform and municipal licensing requirements.
• Knowledge of civil defense requirements, safety licenses and commercial registrations.
• Experience in following up on lease contracts and future contracts for commercial locations, preferably in the retail sector and multi-branch companies.
• Ability to organize contracts and documents, follow deadlines and prepare reports.
• Proficiency in using Microsoft Office programs, especially Excel

Skills