Fleet Coordinator

Job description

Fleet Maintenance & Planning: • Monitor preventive maintenance schedules for all vehicles and MHEs. • Coordinate maintenance activities with DC operations to minimize disruption. • Ensure regular vehicle inspections, cleaning, and readiness for operations. Transportation Coordination: • Support and coordinate in-house stock transfers (STS) and daily transportation plans. • Ensure availability and optimal allocation of vehicles for distribution operations. • Monitor daily fleet utilization and ensure efficient route execution. Fleet Performance Monitoring: • Track vehicle performance using GPS and fleet management systems. • Monitor driver performance, including adherence to routes, speed limits, and safety standards. • Prepare daily, weekly, and monthly fleet performance reports. Cost Control & Vendor Management: • Report on fleet maintenance costs to Fleet Manager to ensure operations within budget. • Coordinate with repair workshops, validate maintenance work, and monitor service quality. • Review and validate repair invoices and payments. Compliance & Documentation: • Ensure all vehicles have valid legal documents (licenses, insurance, registration). • Maintain accurate records for vehicles, maintenance history, and incidents. • Follow up with relevant departments to ensure timely renewal of fleet-related legal documents. Incident & Breakdown Management: • Handle vehicle breakdowns and coordinate repair approvals. • Manage and document vehicle accidents, including reporting, claim, and follow-up. • Ensure minimum operational disruption during incidents. Fuel & Asset Control: • Monitor fuel consumption and control fuel distribution. • Manage vehicle assets such as keys, tires, and accessories. Safety & Continuous Improvement: • Ensure compliance with fleet safety standards and driving regulations. • Monitor violations and enforce corrective actions. • Identify improvement opportunities in fleet utilization and maintenance practices. Required Qualifications: • Bachelor’s degree in Logistics, Supply Chain, or a related field. • 2-4 years of total experience in fleet management, logistics or transportation operations. • Knowledge of fleet maintenance and transportation operations. • Experience with fleet management systems and GPS tracking. • Analytical and cost control skills. • Coordination and problem-solving ability. • Strong communication skills. • Proficiency in MS Office. A Fleet Coordinator organizes vehicle movements and ensures timely maintenance according to predefined schedules, managing maintenance, insurance, and legal records for each vehicle. They coordinate driver requests with maintenance and procurement teams to reduce operating costs and improve asset utilization efficiency

Requirements

• Qualification: Certificate in Fleet Management
• Qualification: Bachelor's degree in Business Administration or Logistics
• Skill: Planning and scheduling fleet maintenance
• Skill: Managing vehicle database and associated documents
• Skill: Knowledge of fleet tracking systems (GPS) and data analysis
• Location: Riyadh region

Skills