Document Controller

Job description

### Job Summary We are looking for an experienced **Document Controller** to manage and maintain all project documentation throughout the project life cycle. The successful candidate will be responsible for controlling, tracking, distributing and archiving project documents while ensuring compliance with company procedures, document control standards and contractual requirements. ### Key Responsibilities * Establish and maintain an effective document control system for all project documentation. * Receive, record, classify and distribute incoming and outgoing documents. * Ensure that all project documents are reviewed, approved and issued in accordance with document control procedures. * Maintain accurate document records, records and tracking systems. * Control revisions and ensure that only the latest approved documents are available for project use. * Coordinate with project teams, consultants, contractors and clients regarding submission of documents and approvals. * Archive project documents in both electronic and paper formats in accordance with company policies. * Preparing document submissions, correspondence and reports. * Monitor document submission schedules and follow up on overdue documents. * Support engineering and project teams by ensuring timely access to project documentation. * Assist with project audits by providing a complete and organized documentation log. * Maintaining the confidentiality and security of project information and records. * Ensure compliance with quality management systems, document control procedures and contractual requirements. ** Requirements ** * ** Qualifications ** * Diploma or Bachelor's degree in Business Administration, Information Management, Engineering or related field. *Minimum **5+ years** of KMRA experience Documentation in construction or engineering projects. * Experience working with consultants, contractors and multi-disciplinary project teams. * Familiarity with document control standards and quality management systems. * Experience using electronic document management systems (EDMS) is preferred. * **Technical Skills** * Proficiency in **Microsoft Office** (Word, Excel, Outlook, PowerPoint). * Experience with document management systems such as **Aconex**, **Procore**, **SharePoint**, **Autodesk Construction Cloud (ACC)** or similar EDMS platforms. * Strong knowledge of document numbering, audit control, filing systems and submission procedures. * Excellent data entry, records management and reporting skills. * **Core Competencies** * Excellent organizational and time management skills. * Great attention to detail and accuracy. * Strong communication and coordination skills. * Ability to manage multiple tasks and meet deadlines. *Trust* Identity and professionalism. * Problem solving and analytical skills. * Teamwork and cooperation. * Strong documentation and records management capabilities

Requirements

• ### Job Summary We are looking for an experienced **Document Controller** to manage and maintain all project documentation throughout the project life cycle.
• Requirements ** * ** Qualifications ** * Diploma or Bachelor's degree in Business Administration, Information Management, Engineering or related field.
• Minimum **5+ years** of experience as a document controller on construction or engineering projects.
• Experience working with consultants, contractors and multi-disciplinary project teams.
• Experience using electronic document management systems (EDMS) is preferred.
• Experience with document management systems such as ** Aconex **, ** Procore **, ** SharePoint **, ** Autodesk Construction Cloud (ACC) ** or similar EDMS platforms.
• Strong knowledge of document numbering, audit control, filing systems, and submission procedures.
• Ability to manage multiple tasks and meet deadlines.

Skills