Administrative Assistant

Job description

Responsible for maintaining, updating and distributing organizational documentation to ensure timely receipt by all recipients. Supports staff in documenting daily activities including meeting minutes, reports, manuals, brochures, forms and checklists. Prepares performance and progress reports for various activities and projects with accurate graphs and statistics. Utilizes database systems such as SAP to create an electronic register and archive documents, reports and recommendations. Collects employee activity data and records performance appraisal reports. Tracks employee attendance, leaves, absences and vacations and prepares daily timesheets. Collates and analyzes data from personnel and submits regular summaries to the organization head. Responds to inquiries and correspondence, routes incoming and outgoing mail, and maintains work files as directed. Coordinates with Training and Career Development to identify training needs, enroll staff in courses and follow up attendance. Works with Material and Services Procurement to requisition office supplies. Operates office equipment such as printers, fax machines, copiers and phones, ensuring proper functionality. Performs additional duties assigned by the organization head. Ensures compliance with safe work practices, hazardous regulations and PPE use per SATORP standards. Encourages reporting of near misses, unsafe conditions and acts. Participates in safety audits and attends scheduled safety and technical training.

Requirements

• Minimum 5 years’ experience in Oil & Gas maintenance – High School
• Minimum 3 years’ experience in Oil & Gas maintenance – Diploma
• Well organized and proactive with excellent communication skills
• Proven leadership skills with large organizations
• Maturity of judgment under pressure and ability to resolve problems
• Ability to achieve business results working in a multi-cultural environment

Skills