Office Manager

Job description

The Office Manager will provide high-level administrative, coordination, and organizational support to the COO and the executive team. This role requires a dynamic individual who can manage day-to-day office operations, assist in executive communications and reporting, and support project coordination, including basic graphic and interior design tasks relevant to the institution's environment. Key Responsibilities: Executive Support & Office Management Manage daily operations of the COO's office, including scheduling, correspondence, and document preparation. Coordinate internal meetings, take minutes, and follow up on action items. Maintain confidentiality of sensitive information and communications. Serve as a liaison between departments, the COO’s office, and external stakeholders. Administrative & Reporting Duties Prepare and compile executive reports, presentations, and meeting materials. Support documentation, data entry, and file management systems (both digital and physical). Track deadlines, key performance indicators, and office workflows. Design & Project Coordination Provide basic graphic design support for internal reports, presentations, invitations, and announcements. Coordinate with vendors, facilities teams, or contractors on interior design elements related to office upgrades or college events. Maintain the aesthetic and functional quality of executive workspaces. Other Duties Assist with event planning and college functions coordinated by the executive office. Manage inventory and procurement of office supplies for executive teams. Perform additional duties as assigned by the COO. Requirements Required: Bachelor’s degree in Business Administration, Office Management, or a related field. 3+ years of experience in an executive administrative or office management role. Proficiency in Microsoft Office Suite and basic graphic design tools (e.g., Canva, PowerPoint, Adobe Suite). Strong written and verbal communication skills (English and Arabic preferred). Excellent organizational and time management abilities. Preferred: Experience working in an academic or medical environment. Familiarity with interior design principles or project coordination. Knowledge of document/report formatting for executive and institutional use. Key Competencies: Professionalism and discretion. Attention to detail and problem-solving ability. Adaptability and initiative. High degree of cultural and interpersonal sensitivity

Requirements

• Requirements Required: Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3+ years of experience in an executive administrative or office management role.
• Proficiency in Microsoft Office Suite and basic graphic design tools (e.g., Canva, PowerPoint, Adobe Suite).
• Strong written and verbal communication skills (English and Arabic preferred).
• Preferred: Experience working in an academic or medical environment.
• Knowledge of document/report formatting for executive and institutional use.
• High degree of cultural and interpersonal sensitivity.

Skills