Executive Assistant

Job description

We are seeking a highly organized, proactive Executive Assistant to support the CEO in a fast‑paced, matrixed F&B organization. The role serves as the primary point of contact between the CEO and internal and external stakeholders, ensuring smooth executive office operations. Responsibilities include managing a complex, constantly changing calendar, preparing meeting materials, attending meetings to take minutes and follow up actions, handling confidential documents with discretion, liaising across departments, drafting high‑quality correspondence, tracking strategic initiatives, coordinating domestic and international travel and events, overseeing expenses and approvals, and providing ad‑hoc support with flexibility to evolving business needs

Requirements

• Proficient in managing complex, changing calendars
• proficient in preparing meeting agendas, presentations and briefing notes
• proficient in attending meetings, taking minutes and following up action items
• proficient in handling confidential documents and communications
• proficient in communication and liaison between the CEO and internal/external stakeholders
• proficient in drafting high‑quality correspondence and reports
• proficient in ensuring timely information flow between the CEO’s office and cross‑functional teams
• experience in tracking strategic initiatives and ensuring deliverables
• proficient in coordinating with department heads, business units and partners in a matrix structure
• proficient in organizing complex domestic and international travel itineraries, accommodations and transport
• proficient in coordinating leadership offsites, team meetings and corporate events
• proficient in overseeing expenses, approvals and budget tracking
• proficient in maintaining filing systems, contact databases and document archives
• proficient in providing ad‑hoc support to the CEO across operational, strategic, commercial, personal and administrative matters
• flexible and adaptable to changing business priorities
• Bachelor’s degree in Business Administration or Secretarial Administration
• 5+ years experience in Food & Beverage or Hospitality as an Executive Assistant or similar role
• fluent in English, Arabic advantageous
• strong understanding of matrix organizations and cross‑functional navigation
• excellent verbal and written communication skills
• proficient in Google Workspace and communication/project tools
• ability to work under pressure, meet deadlines and maintain confidentiality
• high level of adaptability, discretion and emotional intelligence

Skills