Technical Office Manager

Job description

An official job announced by talent-at through the entity’s official employment portal. Office managers supervise the administrative work that administrative staff are assigned to perform in various types of organizations or associations. They perform meticulous management and maintain close visibility into administrative processes such as monitoring correspondence, designing filing systems, reviewing and approving supply orders, and assigning and monitoring clerical jobs. They report to managers within the same department or general managers in companies, depending on their size.

Typical duties of this profession:

• Manage and direct the processes and procedures of coordinating the official’s meetings and interviews; manage and coordinate the communications and correspondence between him and the various internal and external entities; and ensure their effectiveness and smoothness.

• Follow up the official’s visitors reception and respond to their inquiries; supervise the operations of answering the phone calls; review incoming correspondence and prepare the appropriate responses; and redirect the specialized issues to the competent authorities in the entity and follow up to ensure that they are effectively completed.

• Ensure that there are effective communication channels with the various stakeholders in order to follow up the decisions and instructions issued by the office of the official; and ensure that any related information or data is obtained.

• Supervise managing, maintaining and archiving all the decisions, letters and correspondence received or issued by the office of the official in coordination with all the concerned authorities.

• Monitor and evaluate the performance of the employees in the office; identify their training and development needs; ensure that all the necessary requirements are fulfilled to carry out their work to the fullest; and submit the periodic reports to the immediate supervisor.

Requirements

• Qualification: Bachelor's degree
• Skill: Office software
• Skill: Making improvements to work activities
• Skill: Applying corporate governance
• Skill: Using different communication channels
• Location: Riyadh region

Skills