Document Controller

Job description

The Document Controller manages, organizes, and controls all project documentation throughout the construction lifecycle. This role ensures proper document flow, version control, and compliance with project specifications and industry standards. • Establish and maintain document control systems and procedures; • Receive, log, distribute, and track all project documents including drawings, specifications, contracts, and correspondence; • Ensure proper version control and maintain document registers; • Implement and enforce naming conventions and filing systems; • Archive completed project documentation per regulatory requirements; • Review documents for completeness, accuracy, and compliance; • Coordinate reviews and approvals with stakeholders; • Track submission, review, and approval status; • Maintain confidentiality and security of sensitive information; • Serve as liaison between project teams, contractors, consultants, and clients on document matters; • Distribute documents according to distribution matrices; • Coordinate document transmittals and maintain transmission records; • Support project meetings by preparing and distributing relevant documentation.

Requirements

• High school diploma or equivalent required
• Associate's degree preferred
• 8+ years experience in document control, preferably in construction or engineering
• Experience with construction project lifecycle and documentation requirements
• Proficiency in document management systems (e.g., Procore, Aconex, SharePoint)
• Proficiency in establishing workflows on Aconex
• ISO 19650 certification or equivalent ISO quality certification
• Advanced knowledge of Microsoft Office Suite, particularly Excel
• Familiarity with CAD software and drawing management
• Understanding of construction drawings, specifications, and technical documents
• Knowledge of quality management systems (ISO 9001 advantageous)
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to work under pressure and meet tight deadlines
• Problem-solving skills and proactive approach
• Team collaboration and interpersonal skills.

Skills