Purchasing Supervisor

Job description

The Purchasing Supervisor is responsible for overseeing day-to-day purchasing activities to ensure timely and cost-effective procurement of goods and services. Supervises daily purchasing operations and ensures smooth procurement processes. Assists in sourcing suppliers and obtaining competitive quotations. Reviews and processes purchase requisitions and purchase orders accurately. Ensures purchases comply with company policies, budgets, and approval procedures. Coordinates with suppliers to confirm pricing, availability, and delivery schedules. Monitors order status and follows up to ensure timely delivery. Resolves issues related to delayed deliveries, incorrect items, or quality concerns. Maintains updated records of purchases, contracts, and supplier information. Supports inventory control by coordinating with stores/warehouse teams. Assists in evaluating supplier performance and maintaining vendor relationships. Ensures proper documentation for all procurement transactions. Works closely with finance and operations departments on purchasing needs. Monitors stock levels and reports shortages or excess inventory. Assists in cost control and identifying savings opportunities. Prepares purchasing reports and updates for management review. Ensures compliance with procurement policies and internal controls. Supports audits by providing required purchasing documentation. Trains and guides junior purchasing staff when needed.

Requirements

• Diploma or Bachelor’s degree in Supply Chain Management, Business Administration, Finance, or related field
• 2–5 years of experience in purchasing, procurement, or supply chain operations
• Good understanding of procurement processes, vendor management, and inventory control
• Experience working with ERP systems such as SAP, Oracle NetSuite, or similar platforms
• Proficiency in Microsoft Excel for reporting and data tracking

Skills