Receptionist & Administrative Assistant

Job description

The role serves as the first point of contact for visitors and callers while keeping the office running daily. Responsibilities include welcoming visitors, registering them and issuing badges, notifying hosts and escorting guests, answering and directing calls and taking messages, receiving and distributing mail and deliveries, maintaining a clean reception area, following security procedures, managing meeting room bookings and setup, monitoring office and pantry supplies and raising purchase requests, organizing physical and electronic files, preparing letters and simple reports and updating trackers, coordinating travel bookings per policy, arranging logistics for internal events, preparing workstations, access cards and welcome packs for new hires, providing support to other departments and the CEO, liaising with cleaning, maintenance and security providers, following up facility issues until resolved, tracking vendor performance, supporting petty cash handling and receipt documentation, and performing any other duties assigned by the line manager.

Requirements

• Diploma or bachelor's degree in Business Administration, Office Management or related field
• 1 to 2 years experience in reception, front desk or office administration
• fluent spoken and written Arabic and English
• good working knowledge of Microsoft Office or Zoho Workspace (email, Word, Excel, calendars)
• strong organization and time management
• high level of discretion with confidential information
• attention to detail and proactive service mindset

Skills