Senior Executive Secretary

Job description

The Senior Executive Secretary provides comprehensive executive, administrative, and office management support to the Director, ensuring efficient and smooth operation of the Director’s office. Works closely with the Director and direct reports to coordinate business activities, manage priorities, facilitate communication, and ensure timely follow‑up on key deliverables.

Requirements

• 5–10 years of relevant experience
• proficient in managing complex calendars
• proficient in coordinating domestic and international travel including flights, accommodation, and visas
• proficient in preparing, reviewing, and processing travel expenses
• proficient in organizing meetings, venue bookings, agendas, materials, and catering
• proficient in recording meeting minutes and tracking action items
• proficient in consolidating weekly and monthly reports and presentations
• excellent organizational and time‑management skills
• strong written and verbal communication skills
• exceptional attention to detail
• high confidentiality and integrity
• Associate Degree in Office Management, Business Administration, Secretarial Studies or related field
• prior experience supporting a Director or senior executive
• strong stakeholder coordination
• proactive and adaptable attitude
• professional maturity and accountability.

Skills