Management Executive Secretary - IT Background

Job description

We are looking for a highly sophisticated, technology-savvy Administrative Executive Secretary to provide direct support to our client's Chief Technology Officer (CTO) and interact with the wider executive team at C-level. This is not a traditional management role. We are looking for a highly qualified professional with C-suite support experience and who speaks the language of technology. As Executive Secretary of the Department, you will serve as a trusted partner and primary gatekeeper to the CTO. While the executive leads the technology department, your focus will be on smooth administrative execution, high-level stakeholder management, and calendar optimization. The ideal candidate is a proactive coordinator who thrives in a dynamic corporate office, manages confidentiality with absolute discretion, and keeps the executive office running like clockwork. Key Responsibilities • Calendar and Schedule Management: Proactively manage and optimize the CTO's complex calendar, prioritize high-risk meetings, resolve scheduling conflicts, and ensure smooth daily workflow. • Executive gatekeeping: Serve as primary point of contact for the CTO office. Professionally screen and manage incoming calls, emails, visitors and correspondence. • Meeting and Board Coordination: Organize and facilitate board and C-level meetings. Prepare detailed agendas, compile briefing materials, draft and take meeting minutes, and track action items to completion. • Travel and Logistics: Plan and coordinate flawless domestic and international travel itineraries, including visa processing, flight/hotel reservations, and ground transportation. • Information and file management: Maintain a highly organized, secure and confidential digital and physical filing system for all documents at the executive level

Requirements

• Diploma in Secretarial and office work
• Team Work
• Perseverance
• Organization

Skills