Administrative Clerk

Job description

The Technical Engineering Clerk provides administrative and clerical support to the Department Head, ensuring efficient office operations, accurate documentation, coordination of schedules, and timely processing of administrative tasks. Maintains timekeeping, filing systems, and employee records. Processes leave requests, expense reimbursements, vendor payments, gate passes, and other administrative transactions. Prepares reports, letters, meeting minutes, and routine correspondence. Manages calendars, schedules meetings, appointments, and travel arrangements. Handles incoming calls, visitors, emails, and correspondence. Reviews, edits, and formats documents as required. Maintains office supplies, equipment, and administrative procedures. Coordinates communication between the Department Head, staff, and external stakeholders. Performs other administrative duties assigned by the Department Head.

Requirements

• Diploma in Business Administration, Office Administration, Secretarial Studies, Accounting, Management Information Systems (MIS), or Marketing
• 5–8 years of relevant administrative or clerical experience
• proficiency in English (mandatory)
• proficiency in Microsoft Office applications
• strong organizational and time management skills
• excellent communication and interpersonal skills
• ability to maintain confidentiality and handle multiple tasks efficiently
• strong document management and administrative coordination skills

Skills