HR Specialist - Operations & Administration

Job description

the employer is seeking a dedicated HR Specialist - Operations & Administration to join our team. The HR Specialist manages day-to-day HR operations and administration to ensure smooth, compliant, and well-documented people processes across the employee lifecycle. Reporting to the Operations Manager, the role owns HR records and employee data management, supports onboarding and offboarding, maintains accurate documentation for contracts, leave, attendance, and benefits, and ensures adherence to labor regulations and internal policies. It coordinates payroll inputs with Finance, supports recruitment logistics and interview scheduling, administers HR systems and trackers, prepares HR reports and dashboards, and acts as a first point of contact for employee queries-working cross-functionally with line managers and the broader operations team. The ideal candidate has 3-5 years of relevant experience. Responsibilities • Manage day-to-day HR operations, including employee records management, attendance tracking, and HR documentation. • Support recruitment and onboarding processes, coordinating interviews, background checks, and orientation sessions. • Assist in administering payroll, benefits, and compensation processes in compliance with company policies and legal requirements. • HR operations and employee lifecycle administration (onboarding to offboarding) • Employee records, data management, and documentation accuracy • Contracts, leave, attendance, and benefits administration • Payroll input coordination and HR-Finance liaison • Labor law, compliance, and internal HR policy adherence • Recruitment support and interview/onboarding logistics • HRIS/HR systems administration and trackers • HR reporting, dashboards, and basic people analytics • Employee query handling and first-line HR support • Strong organization, confidentiality, attention to detail, and cross-functional coordination • Proficiency in MS Office (especially Excel), experience with HR/payroll systems is an advantage

Requirements

• Bachelor's degree in HR, Business Administration or related fields.
• 3-5 years of experience in HR operations or administration roles.
• Strong knowledge of labor laws and HR best practices.
• Excellent organizational and multitasking skills.
• Effective communication and interpersonal abilities.
• Proficient in HR information systems and Microsoft Office Suite.
• Ability to work independently and as part of a team.

Skills