Administrative Assistant

Job description

The Administrative Assistant ensures smooth office operations by handling daily administrative tasks, supporting executives, and maintaining organization. Responsibilities include general and executive support; answering phones, directing calls, taking messages, and managing professional written and verbal correspondence in English; drafting, formatting, and editing documents such as reports, presentations, and official letters; tracking and managing expenses, processing invoices, and assisting with budget monitoring; inputting and updating data in various systems and maintaining accurate records; organizing schedules for management, booking meetings, appointments, and travel, preparing meeting materials, taking minutes, and following up on actions; coordinating events from small meetings to large corporate events; providing support to internal and external stakeholders

Requirements

• Minimum 4 years of professional experience
• background working with Technical & Training Institutes (as a trainer or administrator) or within Oil & Gas/EPC companies
• GCC experience preferred
• strong command of written and spoken English
• organization
• time management
• verbal and written communication
• attention to detail
• technical proficiency
• problem‑solving
• teamwork
• adaptability

Skills