Document Controller

Job description

The role supports the Program Management Office on a major multi‑disciplinary infrastructure program in Riyadh. Responsibilities include registering, tracking, controlling and distributing all project documentation such as drawings, submittals, correspondence, RFIs and reports; ensuring compliance with document control procedures, naming conventions and distribution matrices; maintaining strict revision and status control; supporting daily operation of the EDMS (e.g., Aconex, Unifier, SharePoint, Primavera PCM); monitoring submission timelines, review cycles and approval workflows in line with PMO governance; tracking overdue documents and coordinating follow‑ups and escalations; performing periodic checks and audits to ensure completeness and audit readiness; supporting archiving, handover and close‑out processes per contractual requirements; acting as the primary document control interface between the PMO, PMCMs, designers and contractors; coordinating with planning, cost, commercial and technical teams to align documents with schedules; preparing regular document status reports and compliance metrics for PMO management; and handling ad‑hoc client and PMO requests related to document traceability and records

Requirements

• Strong working knowledge of EDMS platforms (Aconex, Primavera PCM/Unifier, SharePoint or equivalent)
• attention to detail
• compliance knowledge
• proficiency in English
• proficiency in document or information management
• minimum 5 years experience in document control or information management on large infrastructure or construction programs
• experience in PMC/PMCM/PMO or client‑side environments
• experience in KSA/GCC project environments

Skills