Office Administrator

Job description

The role provides sales and administrative support to the Saudi Arabia sales team and ensures the showroom is always well presented. Responsibilities: manage back‑of‑house functions and support daily operations of the KSA entity, including all office activities; handle incoming calls and emails to the employer KSA with timely, professional responses; maintain exceptional customer experience through high service standards; oversee daily office needs such as purchasing supplies, stationery, CMF materials, software, and equipment; coordinate local and international shipments using the employer software manager; act as primary contact for IT regarding office IT issues; assist with hotel and travel arrangements for the team as needed; keep an up‑to‑date log of monthly attendance and annual leave in Excel and share with the Administration Manager; support Dealers and Market Managers with project tracking and CRM activities, preferably with Salesforce.com experience; manage company portal activities and provide administrative assistance; navigate government and company portals to ensure smooth PRO/GRO requests in collaboration with local service partners.

Requirements

• Good level of education
• excellent English spoken and written
• fluency in written Arabic and preferred verbal Arabic
• experience in administration or sales support
• able to communicate effectively at all levels by phone and face‑to‑face
• computer skills – Word, Excel and email
• good organisational skills
• good level of financial awareness
• very professional, friendly and confident
• well presented and smartly dressed
• able to keep work area tidy
• able to handle irate customers calmly
• happy to work on own initiative
• flexible
• mature attitude

Skills