Receptionist & Administrative Assistant

Job description

The Receptionist & Administrative Assistant serves as the primary point of contact for visitors and callers, ensuring smooth daily office operations. Responsibilities include welcoming visitors, candidates, and clients, verifying identity, logging them, and issuing badges; notifying hosts and escorting guests; answering and directing calls, taking messages, and handling inquiries; receiving, logging, and distributing mail and deliveries; maintaining a clean reception area; adhering to security procedures; managing meeting room bookings and preparing rooms; monitoring office and pantry supplies; organizing physical and electronic filing systems; preparing letters, memos, and simple reports; coordinating travel bookings per policy; arranging logistics for internal events; preparing workstations and welcome packs for new joiners with IT; providing support to other departments and the CEO; acting as contact for cleaning, maintenance, and security providers; tracking and resolving facility issues; supporting petty cash handling and expense receipts; and performing any other duties assigned by the line manager

Requirements

• 0-1 years experience in a similar receptionist or administrative role
• demonstrated ability to manage front-desk operations and provide administrative support
• proficiency in managing office supplies, coordinating logistics, and maintaining records
• skill in handling calls and visitor registration
• knowledge of security and access-control procedures
• ability to prepare simple letters and reports
• proficient with spreadsheets and tracking tools
• ability to coordinate business travel according to company policy
• skill in organizing internal events
• ability to support other departments and assist the CEO.

Skills