Administrative Assistant - Compliance & Government Relations

Job description

Support operations in Riyadh. Administrative coordination, maintaining regulatory compliance documentation, and supporting government transactions through Saudi platforms. Key responsibilities include handling government transactions via Qiwa, Muqeem, GOSI, Mudad, Absher Business and the Chamber of Commerce, supporting Iqama renewals, work permits, visa processing, sponsorship transfers and employee documentation, monitoring expiry dates of licences, permits and employee documents to ensure timely renewals, maintaining accurate compliance records and assisting with government submissions, coordinating with government authorities and external service providers, providing day‑to‑day administrative support to management and operational teams, preparing official correspondence, letters, reports and forms, maintaining employee files, contracts and confidential documents, coordinating meetings and appointments with internal and external stakeholders, supporting onboarding and HR administrative activities, maintaining trackers for government transactions, renewals and compliance deadlines, ensuring administrative procedures align with Saudi Labour Law and company policies, identifying outstanding documentation and following up, preparing regular status reports on pending transactions, supporting internal audits and document verification as needed.

Requirements

• Previous experience in administration, compliance, government relations or PRO activities within Saudi Arabia
• practical experience using Saudi government platforms such as Qiwa, Muqeem, GOSI and Mudad
• familiarity with Iqama, visa, work permit and sponsorship transfer procedures
• good understanding of Saudi administrative regulations and employment documentation
• fluent Arabic speaking, reading and writing
• good working proficiency in English
• strong Microsoft Office skills, especially Excel, Word and Outlook
• excellent organisational, communication and documentation skills
• ability to manage multiple tasks, deadlines and confidential information
• candidates based in Saudi Arabia with transferable Iqama are preferred

Skills