Administrative Assistant (Compliance & Government Relations)

Job description

Proactive, detail‑oriented Administrative Assistant supporting operations in Riyadh. Responsible for administrative coordination, maintaining regulatory compliance documentation, and supporting government transactions via Saudi platforms. Requires strong organizational skills, attention to detail, and practical knowledge of Saudi administrative and government procedures. Key duties: handle government transactions through Qiwa, Muqeem, GOSI, Mudad, Absher Business and the Chamber of Commerce; support Iqama renewals, work permits, visa processing, sponsorship transfers and employee‑related documentation; monitor expiry dates for licences, permits and employee documents to ensure timely renewals; maintain accurate compliance records and assist with government submissions; coordinate with relevant authorities and external service providers; provide day‑to‑day administrative support to management and operational teams; prepare official correspondence, letters, reports and forms; maintain employee files, contracts and confidential documentation; coordinate meetings and appointments with internal and external stakeholders; support onboarding and HR administrative activities; track government transactions, renewals and compliance deadlines; prepare regular status reports; ensure procedures align with Saudi Labour Law and company policies; assist internal audits and document verification.

Requirements

• Previous experience in administration, compliance, government relations or PRO‑related activities within Saudi Arabia
• practical experience using Saudi government platforms, particularly Qiwa, Muqeem, GOSI and Mudad
• familiarity with Iqama, visa, work permit and sponsorship transfer procedures
• good understanding of Saudi administrative regulations and employment documentation
• fluent Arabic speaking, reading and writing – mandatory
• good working proficiency in English
• strong Microsoft Office skills, especially Excel, Word and Outlook
• excellent organisational, communication and documentation skills
• ability to manage multiple tasks, deadlines and confidential information
• candidates based in Saudi Arabia with transferable Iqama are preferred

Skills