Procurement Manager

Job description

The Project-Specific Procurement Manager oversees the delivery phase of an active project where purchase orders are already placed. Develops comprehensive tracking systems, maintains constant communication with vendors about delivery schedules, and ensures all materials and equipment arrive on time to support project milestones. Designs and implements tracking systems for outstanding orders, creates spreadsheets or dashboards showing order numbers, descriptions, quantities, vendors, original and updated delivery dates, shipping status, and receipt confirmation. Communicates with vendors to verify delivery dates, establishes regular contact cadence, sends follow‑up emails and calls, and requests shipping documents. Manages delivery schedules, compares vendor dates with project requirements, pushes vendors to accelerate deliveries, and negotiates revised schedules when delays occur. Identifies potential delays early, escalates significant issues with recommended solutions, and documents recurring vendor problems. Provides weekly status reports to project managers, participates in coordination meetings, ensures site readiness, notifies on‑site teams of upcoming deliveries, coordinates delivery appointments, maintains organized records of orders and shipping documents, updates tracking upon receipt, and records any quantity discrepancies.

Requirements

• Bachelor's degree in Supply Chain Management, Business Administration, Logistics or related field or equivalent practical experience
• Minimum 7 years experience in procurement, logistics coordination or materials management
• Proven track record of managing delivery schedules and tracking multiple concurrent orders across diverse suppliers
• Experience in project environments where timely material delivery is critical
• Advanced proficiency in Microsoft Excel including complex formulas, pivot tables, conditional formatting and dashboard creation
• Experience building tracking spreadsheets and status reporting tools from scratch
• Comfortable with project management software and collaboration platforms
• Ability to work with shipping and logistics tracking systems
• Strong data management skills with attention to accuracy and detail in record‑keeping
• Exceptional organizational skills to manage high volumes of information across numerous vendors and orders
• Persistent follow‑up mentality with repeated vendor contacts
• Clear professional communication skills for interacting with vendors, project teams and stakeholders
• Proactive problem‑solving approach to identify issues before escalation
• Strong sense of urgency and understanding of impact of material delays on project timelines
• Detail‑oriented to catch discrepancies and ensure data accuracy
• Adaptability to dynamic project environments
• Experience in construction, real estate development or facilities management procurement
• Familiarity with shipping terminology, logistics processes and freight tracking
• Prior experience implementing tracking systems or procurement management tools
• Understanding of critical path methodology and project scheduling concepts
• Knowledge of inventory management principles and materials receiving processes
• On‑site location in Riyadh, Saudi Arabia

Skills