Accounts Payable

Job description

Join a hotel that is a member of the the employer network. The Accounts Payable role is a vital pillar of the Finance team, ensuring transaction accuracy and integrity. You will ensure vendors are paid on time and invoices are processed precisely, supporting operational excellence. Coordinate with Purchasing, Receiving, and department leaders to collect, verify, and enter invoices and purchase orders into the financial system. Match invoices against approved POs and receiving documents before posting. Track due dates and process payments in line with the employer policies and vendor agreements. Maintain a structured, compliant filing system for invoices, PO documents, and receipts in both physical and digital formats. Proactively investigate discrepancies between supplier invoices and received goods to prevent delays and disputes. Handle supplier inquiries professionally and provide timely resolutions. Document follow‑ups, explanations, and outcomes to ensure clear audit trails. Reconcile vendor statements with internal records to keep payables current and audit‑ready. Prepare regular AP reports, including aging summaries and variance analysis. Support internal and external audits by providing required documentation. Execute responsibilities within established SOPs, financial protocols, and the employer brand standards. Partner with Purchasing, Cost Control, Receiving, and Operations to align payment cycles, contract compliance, and budgets. Ensure invoices and POs are validated, coded, and approved by relevant HODs before processing. Continuously seek opportunities to enhance AP efficiency, accuracy, and innovation. Uphold all Health, Safety, and Environment standards, fostering a culture of responsibility. Perform additional duties as requested by leadership with professionalism.

Requirements

• Minimum 2 years of Accounts Payable experience, ideally within luxury hospitality, lifestyle brands, or high‑volume environments
• strong understanding of end‑to‑end AP cycles, vendor reconciliation, and international payment procedures
• working proficiency in hotel financial systems and ERP platforms (e.g., SUN, Oracle, or equivalent) with strong Excel capabilities
• exceptional attention to detail, analytical thinking, and time‑management skills
• ability to thrive in a pre‑opening environment – adaptable, solutions‑driven, and calm under pressure
• demonstrates professionalism, integrity, and discretion when handling financial information and supplier relationships
• fluency in English
• Arabic proficiency is an advantage.

Skills