Project Admin Coordinator

Job description

the employer is seeking a Project Admin Coordinator for the Eastern Province. Responsible for maintaining daily employee timekeeping records, collecting and verifying timesheets, allocating working hours and overtime to appropriate projects, preparing attendance and overtime reports for HR/Payroll, gathering billing and invoice supporting documents, maintaining a project billing tracker, preparing invoice packages and ensuring document completeness before submission to Finance, following up on approvals and delivery acknowledgments, reconciling billing data with project records and highlighting discrepancies, maintaining organized electronic and physical records, and preparing weekly and monthly administration reports to support management reviews and audits. The role requires high accuracy, planning, organization, data integrity, cross‑functional coordination, confidentiality, and meeting payroll and billing deadlines

Requirements

• proficient in Excel
• proficient in Word
• proficient in Outlook
• experience with accounting
• experience with payroll and incentives
• effective communication
• attention to detail
• confidentiality
• 5 years experience

Skills