Fund Administration Manager

Job description

Sanabil Studio is a venture builder that blends industry expertise, technology, and startup know-how to turn bold ideas into real businesses. The Fund Administration Manager oversees day‑to‑day fund operations across all entities, acting as the central coordinator between the fund administrator (Apex), GP (Maples), legal counsel, and auditors. Executes and tracks all stakeholder instructions, proactively follows up, escalates delays, and provides real‑time status tracking. Coordinates end‑to‑end capital calls, reviews administrator calculations against the LPA, maintains a live cash tracker, and ensures full documentation with an audit trail. Tracks fund expenses against LPA limits and budgets, validates invoices, flags non‑compliant costs, and maintains a real‑time cost tracker. Ensures all entities are in good standing, coordinates board and shareholder resolutions, director appointments and removals, and follows up until completion. Supports portfolio companies with CR issuance and renewals in KSA, director changes, powers of attorney, and bank account setup, working with legal counsel, service providers, and authorities. Maintains centralized, audit‑ready records for the fund, entities, and portfolio companies, including KYC and identity documents. Logs all communications, approvals, and instructions across administrators, legal, auditors, and service providers for full traceability. Coordinates audit processes and prepares data, documents, and reporting as needed. Builds and maintains structured tracking systems for tasks, documents, and approvals, continuously improving operational discipline

Requirements

• 5-10+ years experience in fund operations, fund administration, venture capital, or private equity
• strong working understanding of fund mechanics including capital calls, fund structures, LPA compliance, and investor reporting
• highly organized and detail‑oriented with ability to manage complex multi‑entity documentation
• strong follow‑up habits and comfortable managing stakeholders across jurisdictions, auditors, legal teams, service providers, and internal teams
• ability to build and maintain structure as the organization scales
• experience with institutional fund administrators such as Apex, Citco, or Aztec or GP management firms like Maples
• familiarity with KSA regulatory requirements, entity governance, or MENA fund structures

Skills