Executive Secretary

Job description

HR 360S announces its need for an Executive Secretary to work in the Riyadh region. The most prominent tasks of the role include: Microsoft Office, Excel, Word, PowerPoint, Outlook, English language, administrative support, and reservations. Job Description Providing administrative and organizational support to the executive management, managing appointments, meetings and correspondence with high efficiency, ensuring the organization of daily work and smooth communication and coordination between the executive management, departments and external parties, while fully maintaining the confidentiality of information. Key Responsibilities - Managing and organizing the agenda and appointments of the executive management, meetings and engagements. - Coordinating and arranging meetings, preparing agendas, and ensuring the readiness of the required documents. - Preparing and coordinating minutes of meetings and following up on the decisions and tasks resulting from them with the concerned authorities. - Managing incoming and outgoing correspondence, e-mail, and letters and arranging them according to priority. - Preparing and drafting letters, reports, presentations and official correspondence. - Coordination between executive management, internal departments and external parties. - Organizing and arranging business trips, reservations and external meetings when needed. - Organizing and archiving files, documents and administrative records and ensuring easy reference to them. - Follow up on tasks, assignments and deadlines and ensure they are completed on time. - Provide daily administrative and organizational support to the executive management and perform any related tasks as needed. Required Qualifications - Diploma or Bachelor's degree in Business Administration, Office Administration, Executive Secretarial or related discipline. - Previous experience as a secretary Executive or administrative support, preferably in a professional work environment. - High ability to prepare and draft official correspondence and reports. - Accuracy, attention to detail, and ability to work under pressure. - A high level of professionalism, tact and maintaining the confidentiality of information. Key Skills - Organization and time management - Effective communication - Priority management - Coordination and follow-up - Problem solving - Reporting and correspondence preparation - Confidentiality and professionalism About this profession: Organize appointments, prepare memos, handle correspondence, attend meetings, take minutes, and prepare and present business reports. • Organize appointments and schedules for executives • Prepare memos and official correspondence • Attend meetings and take minutes • Prepare and submit periodic business reports

Requirements

• Proficiency in using Microsoft Office programs, especially Word, Excel, PowerPoint, and Outlook
• Proficiency in spoken and written English is an important advantage
• Administrative Support
• Reservations

Skills