Senior Executive Secretary

Job description

High-level administrative support role for the Chief Executive Officer. Manage the CEO's complex calendar including meetings, travel, and deadlines. Screen and respond to incoming communications ensuring timely follow‑up. Prepare agendas, briefing materials, and minutes for executive and board meetings. Coordinate travel arrangements, expense reporting, and logistical support for international engagements. Serve as liaison between the CEO and senior leadership, board members, investors, clients, and partners while maintaining confidentiality. Draft correspondence, presentations, and internal communications on behalf of the CEO. Anticipate the CEO's needs and manage priorities and workflow. Follow up on action items to ensure stakeholder alignment. Support project management for executive initiatives. Assist in preparing board materials, maintaining corporate records, and ensuring governance compliance. Coordinate with Legal, Finance, and HR on executive documentation and scheduling

Requirements

• Tech‑savvy
• proficient in Microsoft 365
• Google Workspace
• project management
• sales
• effective communication
• time management
• attention to detail
• confidentiality
• stakeholder management
• corporate governance
• 5+ years experience supporting C‑level executives

Skills