Invoice Matching Team Leader

Job description

We are looking for an experienced Invoice Matching Team Lead to join our warehouse-based operations team, leading daily invoice matching, reconciliation, exception resolution, and team coordination activities within a fast-paced warehouse environment. Responsibilities: • Lead daily 3-way matching of supplier invoices against POs, GRNs, returns, and supporting documents. • Verify quantities, prices, item references, receiving status, and documentation before closing transactions. • Investigate and resolve invoice, quantity, receiving, return, duplicate, and documentation discrepancies. • Coordinate with Receiving, Stock Control, Finance, Procurement/Commercial, and suppliers to resolve outstanding issues. • Prioritize high-value, aged, and business-critical unmatched transactions and ensure timely closure. • Allocate daily tasks and monitor team productivity, accuracy, workload, and completion. • Review complex cases and coach team members on investigation and reconciliation procedures. • Maintain accurate records, supporting documentation, and audit-ready reconciliations. • Monitor key KPIs including matching completion, exception rate, ageing, accuracy, and closure time. • Identify recurring issues and support process improvement, standardization, and automation initiatives. • Escalate material, unusual, or unsupported discrepancies to the relevant supervisor

Requirements

• 3–5 years of relevant experience in invoice matching, reconciliation, Accounts Payable, inventory, warehouse administration, or supply chain operations.
• Previous team lead or supervisory experience is preferred.
• Strong knowledge of 3-way matching, Purchase Orders, Goods Receipts, returns, and invoice documentation.
• Good understanding of warehouse and inventory transaction flows and discrepancy investigation.
• Experience using ERP/WMS systems and advanced Excel for reconciliation and reporting.
• Strong numerical accuracy, attention to detail, and documentation control.
• Excellent leadership, communication, analytical, follow-up, and problem-solving skills.
• Diploma or Bachelor’s degree in Accounting, Finance, Supply Chain, Business Administration, or a related field.
• CPIM, inventory management, AP, or supply chain certifications are an advantage.

Skills