Document Controller

Job description

Work with Us. Change the World. At the employer, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at the employer With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. **Responsibilities:** • Manage and maintain accurate records and data using Excel and Aconex. • Prepare, organize, and track documents, reports, and project-related information. • Ensure proper document control and timely distribution of project correspondence. • Maintain accurate Excel trackers, databases, and reports. • Coordinate with internal teams and project stakeholders to ensure smooth document flow. • Monitor document status, submissions, approvals, and revisions through Aconex. • Prepare regular reports and updates for management. • Ensure all documentation is maintained in line with company and project requirements. • Administer the company's quality assurance program procedures to maintain compliance and documentation integrity. • Manage document production, including reproduction of drawings and technical materials for production teams and organizational staff. • Minimum 8 years of relevant experience. • Strong hands-on experience with Aconex. • Advanced knowledge of Microsoft Excel, including formulas, data management, tracking, and reporting. • Excellent organizational and document management skills. • Strong attention to detail and accuracy. • Good communication and coordination skills. • Ability to work independently and manage multiple tasks effectively

Requirements

• **Qualifications:**
• Minimum 8 years of professional experience in document control, records management, or related field
• Advanced proficiency with Aconex platform, including document management, tracking, and distribution workflows
• Expert-level competency in Microsoft Excel, including advanced formulas, data management, database administration, and reporting capabilities
• Demonstrated expertise in establishing and maintaining comprehensive document control systems and protocols
• Proven ability to manage complex document workflows and ensure strict adherence to quality assurance standards
• Exceptional organizational and records management capabilities with meticulous attention to detail and accuracy
• Strong written and verbal communication skills with demonstrated ability to coordinate effectively across multiple stakeholder groups
• Ability to work independently, manage competing priorities, and execute multiple complex tasks with precision
• Proficiency in document production and technical material reproduction processes

Skills