General Administration Service Supervisor

Job description

Abdul Latif Jameel comprises diversified businesses with deep roots in the Middle East, North Africa, and Turkey (MENAT region). Strong networks and long-established relationships make us a powerful partner, opening doors for those who want to do business in the region. Our businesses represent some of the world’s leading brands, earning us their trust and building long-lasting and mutually beneficial relationships. Our commitment to anticipate and support our partners’ needs has driven our success. From our modest beginnings 75 years ago as a small trading business and then a Toyota distributorship in Jeddah, Saudi Arabia, we have established an extensive operations infrastructure, built the largest vehicle distribution network in Saudi Arabia, and, along the way, we have accumulated comprehensive automotive expertise throughout the region. Applying our vast experience in the automotive sector, we’ve used our expertise and operations infrastructure to diversify into new sectors that contribute to the ‘infrastructure of life’ in the MENAT region. Financial Job Dimensions N/A Degree of supervision General supervision over operational activities Level of Authority General Authority over daily functional operation Purpose of the Job Responsible of Managing and monitoring the administrative roles of an organizational unit including Travel and Purchasing functions Key Accountabilities: Description Center Hospitality & Cleanliness, Contracts & purchasing Security & Safety, Maintenance of Buildings and Equipment, Fixed Assets Key Accountabilities: Performance Indicators 100% 100% 100% 100% 100% Major Activities Responsible for day-to-day transactions related to center engagement event activities for requests across the department in the center and as well as Purchasing, provide procurement services within the center and remote areas by detailing with all units, providing the necessary orientation for associates, providing consolidated purchasing requisitions in a timely manner Visiting government sectors such as civil defense - municipality - ministry of commerce to obtain necessary licenses and permits Monitoring all center construction and maintenance projects and coordinating with the projects department Responsible for center fixed assets (Maintenance- purchasing- assets inventory) Supervise and coordinate with safety and security Co Manage contractors’ administration requests, manpower, Agency contracts Approves/authorizes expenditures or actions for administrative operational needs based on the manual of authority, and escalate matters requiring higher approval and signature Job Context • The job requires advanced knowledge of the higher education administrative system and related business principles • The job holder has a direct impact over managing transaction requests coming across the departments for engagement activities hospitality, purchasing request • The job holder manages all contractors related issues Framework, Boundaries & Decision Making Authority • The job holder has the freedom to approve/decline expenditures for administrative activities • The job holder has the freedom to choose contractor agency based on ALJ standard Organizational / Functional Strategic Focus • The job has a crucial role in managing administrative roles within the organization unit including purchasing and travel functions • The job holder has a strategic role in developing and monitoring the team while developing a succession plan within the department Why Work for Us? With a truly international footprint and more than three quarters of a century of commercial success behind us, we are today, not only a leading employer across the Middle East, North Africa and Turkey (MENAT) region, but also offer exciting opportunities worldwide, from Chile to Japan, from the UK to Australia. Our values guide the way we work with our business partners, within our communities, and with each other. Through Respect, Innovation, a Pioneering Spirit, and Empowerment, we are proud of our culture which sees ideas blossom, people thrive and successes flourish.

Requirements

• Bachelor’s degree in Business or related field
• Six (6) years with 4 years in management role
• Job-Specific Skills
• Ability to communicate effectively.
• Good managerial skills
• Project supervision/management
• Languages
• English/Arabic
• Special Certifications / Membership
• N/A
• Competencies
• Ensures Accountability (Individual Contributor)
• Plans & Aligns (Individual Contributor)
• Focuses on the customer (Individual Contributor)
• Learns Through Reflection (Individual Contributor)
• Fosters Collaboration (Individual Contributor)

Skills