Document Controller

Job description

We are seeking a Document Controller to join our team in Riyadh. This role will require you to manage, track, file, and maintain project documentation properly. You will support the project team by ensuring all incoming and outgoing documents are recorded, distributed, stored, and archived in accordance with project procedures and document control standards. You will be responsible for electronically scanning documents for distribution as PDF digital copies to designated recipients and uploading to the client Contract Management System. You will maintain a hard copy reference library of all documentation to ensure quick and easy retrieval of information. You will utilize the latest version of Primavera Contract Management software for controlling and updating the status of Contract Documents. You will prepare and register Correspondences, Reports, Payment Requisitions, Variation Orders, Site Instructions, Punch Lists, and Non-Conformance Reports using Primavera Contract Management. You will track, update the status, and follow up on Submittals, Safety Reports, Request for Changes (RFCs), Site Minutes of Meetings, Progress Photographs, Contract Issues, and Drawings. You will produce regular reports of outstanding actions and responses on correspondence through Primavera Contract Management. You will ensure the use of standardized forms and reports of the client available in Primavera Contract Management in coordination with PWA OP&M System. You will ensure integration with OP&M System from all project stakeholders: PWA-PMCs-Contractors

Requirements

• Diploma or Bachelor's degree in any field
• At least 5 years of document control and tracking experience, including a minimum of 3 years using Electronic Document Management Systems (EDMS), preferably Primavera Contract Management
• Extensive knowledge and experience in document control from project initiation to closeout phases, utilizing computer-based systems (Primavera Contract Management/EDMS), within the framework of an integrated project services function for effective management of concurrent projects
• Proficiency in oral and written English language
• Good computer skills
• Strong organizational and time-management skills
• Ability to work effectively in a team environment
• Strong communication skills for coordination with various stakeholders
• Familiarity with construction or engineering industry standards and practices.

Skills