Procurement Contract Administration Supervisor

Job description

Accountabilities Post-Award Contract & PO Administration Supervise the administration of active contracts and purchase orders, ensuring obligations, milestones, documentation, approvals and actions are accurately recorded and monitored. Provide quality assurance over contract files, repository records, correspondence and system data to maintain a complete and auditable record. Contract Change, Extension & Lifecycle Control Review and coordinate amendments, variations, extensions, suspensions, resumptions, terminations and change orders, ensuring required evidence, approvals and Delegation of Authority checks are complete before implementation. Assess contractual, commercial and operational implications with relevant stakeholders and escalate material risk, dispute or decision matters to the Director. Dispute, Claims & Securities Management Coordinate the controlled management of contract disputes, claims, supplier issues and performance bond or retention release requests; ensure facts, correspondence, decisions and actions are documented. Work with Legal, Finance, end users and Vendor Management to support timely resolution and protect the employer's contractual position. Contract Close-Out & Performance Handover Supervise contract and PO close-out, confirming completion, acceptance, outstanding obligations, payments, warranties, guarantees, claims and performance evaluations are addressed before closure. Ensure relevant supplier performance information and lessons learned are transferred to Vendor Management and Category Management & Sourcing. Team Supervision, Reporting & Improvement Allocate work, set priorities and coach Contract Management Specialists; monitor caseload, cycle times, ageing actions and service levels. Report on contract status, amendments, disputes, close-out, risks and compliance; improve templates, controls, trackers and operating practices. Policies, Processes and Procedures Supply Chain Policy Supply Chain Procedures Delegation of Authority Contract templates and approved terms and conditions Company specific policies and procedures as required

Requirements

• Academic Qualifications
• Bachelor's degree in Procurement, Supply Chain Management, Business Administration, Engineering, Legal or equivalent is required
• Further specialised education in the field would be considered advantageous
• CIPS / CSCP certification is a plus
• Professional Experience
• 5-8 years of experience in contract management, contract administration, procurement operations or related roles
• Demonstrated experience managing contract amendments, claims, disputes, close-out and contract records
• Experience supervising, coaching or providing quality oversight to contract administration staff is advantageous
• Prior experience in a University, Government, or large institutional procurement environment is advantageous
• Technical Competencies / Skills and Languages
• Fluent in both English & Arabic
• Contract Administration and Post-Award Lifecycle Management
• Contract Amendments, Variations and Close-Out
• Dispute and Claims Coordination
• Contractual Risk and Compliance Management
• Team Supervision and Quality Assurance
• Stakeholder Collaboration and Coordination
• Documentation, Reporting and Records Management
• Analytical and Problem-Solving Skills
• Attention to Detail and Accuracy
• ERP or database system knowledge and experience - preferably Oracle Fusion
• Time management and organisation skills

Skills