Secretary

Job description

About the Role the employer is looking for a Secretary to join its team. This full-time role is intended to provide administrative support to the manager or department, and contribute to the smooth day-to-day operations. Job Purpose The incumbent supports the Director or Department by preparing documents, managing phone calls and visitors, assisting in the coordination of essential projects, as well as managing the agenda efficiently and effectively. Main Duties and Responsibilities Take dictated notes in shorthand (quick typing), transcribe correspondence, reports, and minutes of meetings, and review and format them according to office standards. Receive, sort and route telephone calls from employees and external customers, receive telephone messages, answer callers' questions, and transfer calls to the appropriate person. Handling incoming and outgoing mail, checking, recording and distributing mail correspondence. Screening meeting requests and appointments, coordinating meeting participant schedules, setting meeting times, securing the meeting room, and preparing the agenda. Establish and maintain filing and records systems, and file all documents on a regular basis. Qualifications and Experience: Experience ranging from secretarial or administrative support. Ability to take notes quickly and accurately. Excellent organizational and management skills. Work Environment This is a full-time role based within a supportive and structured work environment at the employer Additional Information The salary for this position is not advertised and will be determined based on qualifications and experience during the hiring process

Requirements

• Skill: Intermediate stage
• Skill: Company policies
• Skill: Organizing business documents
• Skill: Writing draft corporate emails
• Skill: Filing files
• Location: Riyadh region

Skills