Executive Assistant

Job description

the employer Latif Jameel Logistics operates as part of the employer' transportation business. The company focuses on logistics operations and commercial services, encompassing freight forwarding, transportation, warehousing, customs coordination, and cross-border logistics. the employer is seeking an Executive Assistant to provide high-level administrative, coordination, and executive support to the Managing Director and leadership team. This full-time position is based in Jeddah and requires 2-5 years of relevant experience. The role ensures effective diary management, timely communication, accurate documentation, and disciplined follow-up on strategic and operational priorities across the logistics business

Requirements

• Manage the Managing Director’s calendar, priorities, meetings, travel, and business commitments with accuracy and confidentiality
• Prepare meeting agendas, briefing packs, presentations, minutes, and action trackers, ensuring follow-up with accountable owners until closure
• Screen and prioritize requests and communications, escalating urgent or sensitive matters as appropriate
• Coordinate executive correspondence, approvals, and document circulation, maintaining complete and auditable records
• Ensure stakeholders receive timely updates and that commitments made by the executive office are tracked and communicated
• Support leadership meetings, board-related requirements, visits, and special projects as assigned
• Maintain secure electronic and physical filing systems for confidential and business-critical information
• Improve executive office workflows through digital tools, standardized templates, trackers, and automated reminders
• Identify opportunities to reduce administrative cycle time and strengthen document control and information accessibility.

Skills