Operations Assistant

Job description

Job advertisement: Assistant Operations Manager Job objective: We are looking for exceptional administrative and operational competence to be the “right arm” and field eye of the Operations Director over all departments. This essential role aims to protect senior management from drowning in daily operational details, and assume the burden of follow-up and auditing to ensure workflow, allowing the operations manager to devote himself to strategic direction and linking entities effectively. Basic tasks and responsibilities (detailed analysis): - Daily administrative supervision: direct field and operational follow-up of daily work processes in the departments (procurement, human resources, support services, and sales operations). - Performance management and addressing bottlenecks: carefully monitor operational performance indicators (KPIs), detect any bottlenecks or slow workflows early, and escalate them to the operations manager accompanied by well-thought-out practical suggestions and solutions ready for implementation. - Compliance monitoring and policy governance: Continuous and strict follow-up to ensure that all departments adhere to the company’s internal policies, approved procedures, and quality standards without exceptions. - Building relevant systems: supervising the construction of systems and developing administrative and operational processes in all departments to raise efficiency. - Building institutional memory: Leading efforts to document processes and policies to ensure building a strong institutional memory and a unified reference for the company. - Initial financial and contractual audit: careful review of purchase requests and initial contracts coming from departments to ensure their full compliance with the approved budgets and their procedural integrity. Before submitting it to the Operations Manager for final approval. - Decision-making support: Providing accurate and concise periodic reports (daily/weekly) that reflect the real operational status of all departments to support management in making quick strategic decisions. Required conditions and qualifications: - University degree (Bachelor’s or Master’s) in business administration, operations management, or any related specialty. - Advanced experience in operations management (strongly preferred in the real estate sector or large companies). - Expert in using Google Workspace and its programs, and very advanced proficiency in Excel to analyze data and prepare reports. - A leadership and decisive personality, possessing a quick wit and a high ability to solve problems, manage daily crises, and coordinate between different departments. - Extreme accuracy in financial and administrative review (to match contracts with budgets). - High professionalism in dealing with enterprise resource planning (ERP) systems and performance indicator monitoring programs. Workplace and benefits. Work location: Medina (Note: The job requires travel sometimes)

Requirements

• Strongly preferred in the real estate sector or large companies)

Skills