Admin Support Officer

Job description

Full-time job at the employer Ltd. Responsibilities include coordinating office activities and operations to secure efficiency and compliance to company policies, monitoring visitor access and maintaining security awareness, coordinating with Security for the registration of visitors, controlling inventory relevant to the reception area, receiving and sorting mail & Fax and deliveries, answering telephone, screening and directing calls and providing information if required, taking and relaying shipments from DHL and TNT, supervising the activity of the clinic and requesting medical items, greeting persons entering the organization, directing persons to the correct destination, dealing with queries from the public and customers, scheduling appointments for visitors, monitoring and maintaining office equipment, tidying and maintaining the reception area, keeping visitors' records. Also includes coordinating with regional Admin staff when required, processing individual telephone bill payments, arranging meeting rooms and supporting the business to arrange all events, receiving and reviewing hotel invoices, rent-a-car invoices, and compounds invoices.

Requirements

• Experience in administration
• proficiency in dealing with visitors and their registration
• knowledge of security regulations
• excellent communication and public interaction skills
• proficiency in inventory and supply management
• experience in using administrative and office software.

Skills