Document Coordinator

Job description

Support project teams in managing, controlling, tracking and maintaining project documentation. Coordinate receipt, registration, distribution and filing of project documents. Maintain accurate document registers, transmittals and tracking sheets. Ensure documents are properly coded, numbered, dated and version-controlled. Monitor document status, revisions, approvals, comments and outstanding actions. Keep both electronic and physical documentation organized. Coordinate with Project Managers, Engineers, Consultants and Contractors on document submissions and requirements. Prepare and issue transmittals, correspondence and distribution records. Follow up on pending approvals, comments and overdue submissions. Archive superseded documents to prevent use of obsolete information. Support the team with document retrieval and provide status reports.

Requirements

• Diploma or Bachelor’s degree in Business Administration, Information Management, Engineering or related field
• 2-4 years experience in document control, document coordination or project administration
• Good knowledge of document-control procedures and project documentation
• Proficiency in Microsoft Office, especially Excel and Word
• Experience with EDMS, SharePoint, Aconex, Procore or similar platforms is an advantage
• Good written and verbal communication skills in English
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to work under pressure and meet deadlines
• Knowledge of MEP and construction project documentation
• Familiarity with technical drawings, specifications, method statements, RFIs, submittals and inspection requests
• Ability to manage multiple document workflows simultaneously
• Strong follow‑up and coordination skills
• Ability to work independently and as part of a team
• Knowledge of document numbering, revision control and distribution processes.

Skills