Procurement & Inventory Officer

Job description

You will ensure satellite kitchens have the right ingredients, packaging, and consumables at the right time while maintaining accurate stock levels, controlling procurement costs, and supporting smooth day‑to‑day kitchen operations. You will be the sole owner of purchasing, inventory control, and kitchen administration for assigned satellite kitchens. You will work closely with suppliers, the Kitchen Manager, and the Packing & Dispatch team to ensure supplies support daily production and order requirements, minimizing stock discrepancies, waste, and unnecessary costs. Responsibilities include sourcing, negotiating, and placing purchase orders with approved suppliers; maintaining strong daily supplier relationships and following up on orders, deliveries, quality concerns, and shortages; tracking procurement spend against budget and flagging cost variances; ensuring daily stock accuracy with regular counts and reconciliations; setting and monitoring appropriate par levels based on production and orders; applying FIFO to perishable and dry stock; overseeing order intake, production flow, and delivery coordination with the kitchen team; maintaining kitchen administrative records such as goods received notes, supplier invoices, and stock logs; coordinating with Packing & Dispatch to align supply availability with the daily order pipeline; and maintaining a clean, organized, and efficient stock and administrative environment.

Requirements

• 3-4 years of experience in procurement, inventory management, purchasing, or kitchen administration
• previous experience in food production, hospitality, restaurants, or a fast‑paced operational environment preferred
• hands‑on experience with supplier management, purchasing, and purchase order processes
• comfortable negotiating with suppliers and following up on pricing, availability, quality, and delivery timelines
• strong inventory management skills including stock counting, reconciliation, replenishment, and FIFO practices
• strong organizational skills with excellent attention to detail and accuracy
• comfortable working with inventory management systems, spreadsheets, or similar administrative tools
• basic understanding of procurement budgets, cost tracking, and identifying cost variances
• ability to anticipate stock requirements and proactively manage replenishment needs
• strong communication and coordination skills with internal teams and external suppliers
• ability to maintain accurate records and ensure administrative tasks are completed in a timely manner.

Skills