Executive Assistant

Job description

Key role supporting the CEO in a fast‑paced, matrixed Food & Beverage organization. Serves as the primary liaison between the CEO and internal/external parties to ensure smooth executive office operations.

Requirements

• Executive Support
• Manage a complex and frequently changing calendar including meetings, travel and events
• Prepare and organize meeting materials such as agendas, presentations and briefing notes
• Attend key meetings, take minutes and follow up on actions
• Handle confidential documents and communications with utmost discretion
• Communication & Coordination as liaison between CEO and internal/external stakeholders
• Draft high‑quality correspondence, reports and internal communications
• Ensure timely information flow between CEO’s office and cross‑functional teams
• Project & Stakeholder Management tracking strategic initiatives and ensuring deliverables
• Coordinate with department heads, business units and partners in a matrix structure
• Support CEO in logistics and documentation
• Organize complex domestic and international travel itineraries with accommodations, transport and agendas
• Coordinate leadership offsites, team meetings and corporate events
• Administrative Excellence overseeing expenses, approvals and budget tracking
• Maintain filing systems, contact databases and document archives
• Provide ad‑hoc support on operational, strategic, commercial, personal and administrative matters
• Demonstrate flexibility, adaptability and emotional intelligence
• Bachelor’s degree in Business Administration or Secretarial Administration
• 5+ years experience in Food & Beverage or Hospitality as Executive Assistant or similar role
• Fluent in English, Arabic advantageous
• Proficient in Google Workspace and communication/project tools
• Ability to handle pressure, meet deadlines and maintain confidentiality.

Skills