Executive Secretary

Job description

Job Title: Executive Secretary to the CEO Location: Saudi Arabia Employment Type: Full-Time About the Role We are seeking a professional, well-organized, and detail-oriented Executive Secretary to provide direct administrative and secretarial support to the CEO of the employer Tyres. The ideal candidate should have excellent communication skills, a polished professional presence, and the ability to handle responsibilities independently while maintaining the highest standards of confidentiality and professionalism. Key Responsibilities • Provide comprehensive secretarial and administrative support to the CEO. • Manage the CEO's calendar, schedule meetings, coordinate appointments, and organize business engagements. • Prepare, review, and format reports, presentations, correspondence, and other business documents. • Handle incoming and outgoing communications professionally, including emails, phone calls, and business correspondence. • Organize meetings, prepare agendas, record minutes when required, and follow up on action items. • Maintain accurate records, files, and confidential documents. • Prioritize tasks, manage deadlines, and make sound day-to-day decisions within the scope of the role. • Coordinate with internal departments, external stakeholders, and business partners on behalf of the CEO. • Anticipate administrative needs, handle unexpected situations calmly, and ensure smooth daily operations.

Requirements

• 3-4 years of relevant experience in executive secretarial, executive assistant, or senior administrative support roles.
• Excellent command of English, both written and spoken.
• Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
• Proven experience in report preparation, business correspondence, meeting coordination, and calendar management.
• Excellent interpersonal and communication skills, with a professional and polished presence.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently, exercise sound judgment, and make decisions within the assigned responsibilities.
• A calm, composed, discreet, and dependable personality.
• High standards of confidentiality, professionalism, and integrity.

Skills