Specialist - Admin and Business Support

Job description

The Business Support Specialist provides administrative, coordination, and reporting support as well as comprehensive business support to enable the effective execution of RSUC operations. The role facilitates accurate documentation, timely communication, and coordination between functions and effective follow-up across operational, technical, and companies that support facility services at the the employer destination. The administrative and operational support includes providing daily administrative and business support to departmental leadership and operational teams, coordinating meetings, preparing agendas, recording minutes, monitoring work items until completion, managing calendars, business travel, accommodation arrangements, site access requests, logistical services, and scheduling activities. The specialist prepares presentations, correspondence, reports, and business documents to support them.

Requirements

• Bachelor's Degree in Business Administration, Management, Human Resources, Finance, or a related discipline
• 4-6 years of experience in administration, business support, executive coordination, office management, or a related field
• Proven experience supporting managers and cross-functional teams within a fast-paced operational environment
• Previous experience within utilities, infrastructure, engineering, construction, hospitality, tourism, or related industries is advantageous
• Advanced proficiency in Microsoft Office 365, including Excel, PowerPoint, Word, Outlook, and Teams
• Strong report-writing, presentation preparation, and data management skills
• Excellent organizational, coordination, and time-management capabilities
• Strong interpersonal and stakeholder management skills
• Ability to manage multiple priorities while maintaining accuracy and attention to detail
• Strong problem-solving and analytical abilities
• Demonstrated professionalism, integrity, and confidentiality
• Experience with ERP systems, procurement platforms, and document management tools is preferred
• Core Competencies
• Collaboration & Teamwork
• Communication Excellence
• Customer & Stakeholder Focus
• Accountability & Ownership
• Planning & Organization
• Adaptability & Flexibility
• Continuous Improvement
• Professional Integrity

Skills